Preamble
The staff and faculty of the State University of New York at Cortland (SUNY Cortland) are committed to disseminating their research and scholarship as widely as possible. We recognize the need to share our work with peers as well as the general public, and see the benefits that result from this sharing found in online search engines, journal websites, and online repositories. In response to the SUNY Board of Trustees Campus Open Access Policies Memo of March 2018, we present this Open Access Policy.
Summary
This Open Access Policy provides SUNY Cortland Authors with a way to maintain legal control over their research articles while, at the same time, making their work freely and widely available to the public. SUNY Cortland Authors are not required to publish in open access journals, or to pay fees or charges to publish. The policy asks SUNY Cortland Authors to deposit a version of each article into Digital Commons@Cortland, a digital repository maintained by Memorial Library. For each work deposited in the Digital Commons, the author grants to SUNY Cortland nonexclusive permission to make available that article for the purpose of open access, thereby the deposited work will be made freely and openly available to the public. Items that cannot be shared will not be posted to the institutional repository.
Scope
The policy will apply to scholarly articles published in peer-reviewed journals, conference proceedings, etc., while the person is a member of the SUNY Cortland Faculty. This policy does not apply to articles completed before its adoption and articles for which the Faculty member has entered into an incompatible licensing agreement.
Procedure
After an article is published by the primary academic publisher, each faculty member who agrees to deposit their work in the Digital Commons will make available a full-text, electronic copy of their peer-reviewed article at no charge to Memorial Library.
Memorial Library will make the scholarly article available to the public via its open-access repository, Digital Commons@Cortland, respecting all embargoes and restrictions by the primary academic publisher. Memorial Library will be responsible for resolving disputes concerning interpretation and application of the policy and recommending changes to the Faculty. If an author deposits an article in the repository and later learns that the posting is in violation of the policy of the publisher of the article, Memorial Library will remove the article from Digital Commons@Cortland at the author’s request.
This policy does not transfer copyright ownership, which remains with the SUNY Cortland Author and as specified in the Copyright and Faculty Ownership of Intellectual Property and in the SUNY Board of Trustees Policies on Patents, Inventions, and Copyright Policy.
Review
After three years, this policy will be assessed by the Library with a report presented to the SUNY Cortland Faculty Senate for their review.
Digital Commons@Cortland: https://digitalcommons.cortland.edu/
The policy for SUNY Cortland is adapted in part from Open Access policies at other SUNY institutions.
Revised Draft (December 10, 2020): Richard J Powell, Instructional Services Librarian, SUNY Cortland Memorial Library Jennifer Kronenbitter, Director of Libraries, SUNY Cortland Memorial Library Approved/Adopted by SUNY Cortland Faculty Senate on March 23, 2021.